Questions to Ask While Planning

• What type of training is needed for our next Leadership Team members?

• Who is the main contact at our local Organ Procurement Organization (OPO)? How have we worked together in the past?

• Have we written down the different connections we’ve established (e.g. teachers/faculty, OPO, and any other contacts)?

• What makes us successful donation advocates? What can we do better?

• What supplies does the chapter still have? Where are they stored?

• What are our favorite and most successful events? What does the planning process for these events look like?

• How do we communicate with our chapter members (group chat, email thread, social media, etc.)? How can we pass down our user information?

​

Tips for Transition

• Create a “how-to” guide explaining how you’ve planned and hosted events in the past.

• Have a transition meeting with old and new leaders to share any necessary transition documents, “how-to” guides, and discuss leadership roles and responsibilities.

• Help ensure new Leadership Team members have access to SODA National's communications by confirming with students@sodanational.org that the new leader’s contact information is updated in our system.

​

Sample Timeline for Finding New Leaders

​

Beginning of the Semester:

• Identify potential new leaders: Begin looking for potential new leaders among committed club members. Focus on selecting individuals who demonstrate leadership qualities and dedication to the club's mission.

• Start Discussions: Initiate discussions with potential new leaders about their interest in taking on leadership roles. Outline the responsibilities and expectations associated with leadership positions.

 

A Few Months Before Graduation:

• Announce Leadership Opportunities: Officially announce leadership opportunities within the club to all members. Encourage interested individuals to apply or nominate themselves for leadership positions.

• Application and Selection Process: Set deadlines for leadership applications or nominations. Review applications and conduct interviews if necessary. Select new leaders based on their qualifications, commitment, and alignment with the club's values.

​

A Month or Two Before Graduation: 

• Transition Period: Facilitate a transition period where outgoing leaders mentor and pass on knowledge to incoming leaders. Ensure new leaders are familiarized with club operations, ongoing projects, and contacts.

 

A Couple of Weeks Before Graduation:

• Handover and Support: Officially hand over leadership responsibilities to the newly appointed leaders.

• Provide ongoing support and guidance to ensure a smooth transition and continued success of the club under new leadership.

​